222nd Annual Diocesan Convention

Saturday, Oct. 26, 2024

Christ Church, Exeter

We are pleased to be in person again. Convention is for clergy and lay delegates and will include Holy Eucharist, the Bishop’s address, elections, resolutions, a celebration on the success of the From Deep Roots, New Life capital campaign, and lunch and will end at or by 4 pm. Limited seating will be available for others; details to come. 

You must participate in person to exercise your voice and/or vote. Check in will open at 7:45 a.m. and close at 8:45 a.m., with proceedings beginning at 9 a.m.

Scroll down for key dates and more information, and reach out to Kathy Traynor with questions.

Registration

  • One “registrar” from each congregation will submit one registration form and one payment on behalf of all the parish’s convention delegates and clergy. The registration fee is $30 per delegate (lay and/or clergy). This fee is set to cover the cost of food offered at convention.  

  • Each attendee will be required to pay $30, even if they decide to opt out of lunch. 

  • Attendees who are not part of a congregation’s delegation (for example, postulants/candidates for ordination, non-parochial clergy) will register as individuals.  

  • Registration will be open through Sept. 30 only. No day-of registrations. 

  • Childcare: We are working to provide childcare—stay tuned. 

Key Dates

July 15: 

  • Deadline for proposed resolution drafts to Resolutions Liaison, with copy to bishop’s office

  • Deadline for nominations and personal statement/consent agreement submissions  

July 30: Final resolution text due to Resolutions Liaison 

Aug. 21: Pre-Convention Journal (PCJ) content due (in June, we will reach out directly to the individuals responsible to request the content) 

Sept. 3: Convention procedures, voting process, and worship details will be posted to website and communicated in a convention e-newsletter 

Sept. 16: PCJ posted on the website (it will include the 221st Annual Diocesan Convention minutes) 

Sept. 17:  After this date, convocation meetings can begin discussing convention topics 

Sept. 20:  

  • Last day for parishes to submit delegate/alternate change form. This deadline is firm and cannot be extended 

  • Last day for canonical clergy to inform the bishop’s office of their reason for absence, if they have a compelling reason not to attend convention

  • Last day to accept corrections to the 221st Annual Diocesan Convention minutes 

Sept. 21: Last day for parishes to provide final list of delegates planning to attend and payment

Sept. 30: Last day for individuals to register and pay

Oct. 1, 6 p.m.: Possible Q&A for delegates via Zoom  

Oct. 9: Convention communication sent to all participants

Week of Oct. 27: Convention summary posted 

Accommodations

We have reserved a block of rooms at the group rate of $215 per night for the evening of Friday, Oct. 25, at Hampton Inn and Suites, 59 Portsmouth Ave., Exeter. 

The discounted room rate is available on a first-come, first-served basis or until Sept. 25. After Sept. 25, the discount will not apply. The room block has been reserved for your convenience; we do not expect parishes to reimburse delegates for overnight accommodation for this one-day only convention.  

To reserve and hold your room with a credit card, contact Hampton Inn and Suites directly at 603-658-5555 or reserve online here (you must request the Episcopal Diocese of NH group rate at the time of booking to receive it).  

Two other hotels within a few miles of Christ Church in Exeter:

Please contact Kathy Traynor with questions.